The Ministry of Forestry Range and Soil Conservation is implementing the “Regeneration of Landscapes and Livelihoods Project” (ROLL) funded by the Government of Lesotho (GoL) and the International Fund for Agricultural Development (IFAD). The objective of the project is to is to ensure that rural communities adopt transformational practices for regenerated landscapes and sustainable livelihoods leading to improved nutrition and adaptation to climate change. This objective is underpinned by four outcomes; 1) Change in resource use practices; 2) Reduction of environmental degradation; 3) Improved livelihoods; and 4) the establishment of a facility and a fund. The project comprises of two components: Regeneration coalition facility and Regeneration Opportunities Fund. The ROLL hereby invites applications from eligible candidates for the following positions;

1. POSITION                                 :           PROCUREMENT OFFICER

RESPONSIBLE TO                       :           PROCUREMENT MANAGER 

DUTY STATION                           :           MASERU

JOB SUMMARY 

The Procurement Officer will work under the direct supervision of, and be accountable to, the Procurement Manager. The Procurement Officer will assist in the day-to-day project procurement activities and support the Project Management Unit (PMU) in conducting procurement-related operations of ROLL. 

MAIN TASKS AND RESPONSIBILITIES

•           Assist the Senior Procurement Officer in preparing solicitation documents for the various project procurement activities;

•           Assist through coordination and support the procurement bid opening and evaluation teams as necessary;

•           Provide operational support and capacity development to the various project staff;

•           Support the Procurement Manager with submitting all relevant documents to IFAD for No Objection through the No Objection Tracking Utility System (NOTUS);

•           Support the Procurement Manager with maintaining and updating the information on the Contract Monitoring Tool (CMT) function of the IFAD Client Portal (ICP) and           paper based records;

•           Carry out any other procurement-related duties as requested by the Procurement Manager.

•           Holds meetings with relevant stakeholders to enhance contractual relationships.

•           Maintain assets registry of all project assets.

•           Suggest necessary adjustments in the procurement section of the Project Implementation Manual (PIM) to ensure timely achievement of Project Goals;

•           Conduct field/site visits as part of procurement/contract monitoring effort;

•           Maintain highest standards of personal and business conduct to ensure project actions are governed according to procurement laws;

•           Participate in project events to maintain effective working relationship with stakeholders as well as other partners including government institutions.

QUALIFICATIONS AND EXPERIENCE

Minimum Educational Requirements

Bachelor’s Degree in Procurement/Supply Chain Management/ Economics/ Accounting/ Finance/ Business Administration; plus a minimum three (3) years professional Experience in procurement.

Professional qualification in procurement from an internationally recognized and accredited certification (such as CIPS) is required.

COMPETENCIES

•           Ability to give sound advice on Procurement issues that would impact on the project’s financial and physical performance;

•           Good communication and interpersonal skills required; 

•           Strong personal management;

•           Excellent knowledge of MS Office, internet use and procurement databases;

•           Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

•           Highest standards of integrity, discretion and loyalty;

•           Demonstrated capacity to produce high quality technical reports;

DURATION OF THE ASSIGNMENT

The duration of the assignment will be 3 years, renewable depending on satisfactory performance.

2. POSITION                      :           ADMINISTRATIVE ASSISTANT

RESPONSIBLE TO            :           FINANCE OFFICER

 DUTY STATION               :           MASERU

JOB SUMMARY

Under the general supervision of Finance Officer, the Administrative Assistant shall perform a variety of administrative and clerical tasks which include the general administration of the office, handling calls, mail, preparation and scheduling of meetings, filling, photocopying, etc. The incumbent shall possess a high level of professionalism in handling all office clientele.

MAIN DUTIES AND RESPONSIBILITIES:

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Assist in the management of transport requests and proper use of ROLL motor vehicles 
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed. 

EDUCATION AND EXPERIENCE REQUIREMENTS

• Higher Diploma in Secretarial Studies or equivalent education required
• 3 years of administrative assistant experience
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

COMPETENCIES

• Reporting Skills
• Administrative Verbal and written communication
• Microsoft Office Skills
• Attention to details
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Inventory Control

Duration of Assignment

• Three (3) years renewable upon satisfactory performance

All Interested candidates must hand deliver application letters, Curriculum Vitae, certified copies of their educational certificates and transcripts to Ministry of Forestry Range and Soil Conservation Human Resources Offices addressed to the Director Human Resources, MFRSC, P.O Box 92, Industrial Area, Maseru OR email their application package to makopelacm@gmail.com 

The DEADLINE for submission of applications is 6th January, 2023 AT 16:00 PM. 

Please visit Human Resources Office OR Contact +26622323600 for further enquiries.

A market competitive remuneration is offered for this role.