Position: Procurement Manager

 Place of assignment: Maseru, Lesotho

 Overall Scope of Work 

The Procurement Manager will work under the direct supervision of, and be accountable to, the Project Coordinator of ROLL. The Procurement Manager will be responsible for the entire procurement cycle from the identification of the need to the completion of the contract. The Procurement Manager will provide support to the Project Management Unit (PMU) in managing the entire procurement process and be ultimately responsible for the delivery of the entire procurement plan. He/she will supervise the Procurement Officer and be responsible for endorsing the preparation of the Procurement Plan to ensure compliance with IFAD requirements. He/she will be responsible in the conduct of procurement short of award to ensure timely and efficient implementation of the procurement plan. During contract implementation, he/she will provide authoritative technical support to implementing units in enforcing and monitoring timely compliance by suppliers/contractors/consultants with contract provisions in close coordination with different project technical specialists and maintain a project-wide procurement filing system. 

Main tasks and Responsibilities

 General 

• Recommend necessary adjustments in the procurement section of the Project Implementation Manual (PIM). 

• Ensure project actions are governed by the highest standards of personal and business conduct.

 • Ensure timely conduct of procurement activities. 

• Contribute to maintaining teamwork, discipline, sound work relationships and productivity. 

• Supervise the activities of the Procurement Officer 

• Participate in project events to maintain effective working relationship with stakeholders as well as other partners including government institution. 

Procurement planning and monitoring 

• Develop, review, and consolidate annual procurement plan in consultation with NPCO functionaries, project technical experts and where needed end user units. 

• Ensure the procurement plan is in line with the AWPB and in accordance with the IFAD format, in consultation with the other functions of PMU. 

• Ensure that proposed timelines in the procurement plan are realistic. 

• Provide project procuring entities with guidance on the conduct of procurement short of award to facilitate timely implementation. 

• Ensure compliance with Procurement policies and procedures, by different project procuring entities for timely procurement of goods and services, with the timelines for the conduct of procurement activities provided in the Procurement Plan 

• Coordinate Bids and Awards Committees of the different project procuring entities. 

• Update the Procurement Plan and secure IFAD No objection for upgrades to the Procurement Plan. • Conduct field/site visits as part of procurement/contract monitoring effort.

 Preparation of procurement activities, bidding, and evaluation 

• In close coordination with end user units and project technical experts, provide technical assistance in the review of technical specifications for goods, bills of quantities and scope of work/specifications.

• Design bids with requirements that allow fair and transparent competition for security of the most suitable suppliers and service providers. 

• Provide technical guidance to the PMU in the evaluation of bids and preparation of evaluation reports in order to maintain conformity of bid evaluation instructions to bidders and IFAD Procurement Handbook. 

• Prepare documentation for submission to IFAD for No Objection through the No Objection Tracking Utility System (NOTUS) where required under the applicable Letter to the Borrower/Recipient.

 • Prepare/review the information contained in the Contract Monitoring Tool (CMT) function of the IFAD Client Portal (ICP) for necessary updates. 

• Provide technical assistance to project implementing units during pre-delivery and delivery inspection to verify conformity of deliveries with bidding requirements. 

• Review and recommend draft contracts for signature by the Project Coordinator.

 • Periodically review implementation of works, goods, and services contracts to ensure compliance with procurement provisions and general and special conditions of contract, in close collaboration with the Project technical experts. 

• Respond to inquiries from staff regarding scope of work/specifications requisitions, purchase orders, contracts, and pricing information.

 • Participate in the provisional and final acceptance of works including the preparation of the respective committees and the acceptance of the works/professional services/equipment delivered.

 Competencies 

• Possess the ability to give sound advice on Procurement issues that would impact on the project’s financial and physical performance.

 • Good communication and interpersonal skills required; • Strong personal management and communication skills. 

• Excellent knowledge of MS Office, internet use and procurement Database. 

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

 • Highest standards of integrity, discretion, and loyalty. 

Qualifications and Experience

 Minimum Educational Requirements 

• Bachelor’s Degree in Procurement/Supply Chain Management/ Logistics Management/ Business Administration Management and another related field etc,

• Master’s Degree in any of the above listed degrees will be an added advantage. 

• Professional qualification in procurement from an internationally recognised and accredited institution (i.e. CIPS). 

Experience 

• At least 8 years of experience in project procurement funded by international organizations, preferably international development partners.

• At least 5 years of managerial experience for bachelor’s degree holder; 3 years for Master’s degree Holders

 • Extensive knowledge of IFAD procedures and ESA Project Procurement is an advantage.

 Language Requirements

 • Fluency in written and spoken Sesotho and English. 

• Demonstrated capacity to produce high quality technical reports. 

Duration of the Assignment 

The duration of the assignment will be 3 years, renewable depending on satisfactory performance

All Interested candidates must hand deliver applications, CVs including certified Certificates to Ministry of Forestry Range and Soil Conservation Offices addressed to Director Human Resources, MFRSC, P.O Box 92, Industrial Area, Maseru or email them to lilahloanemohapi@gmail.com. The deadline for submission of applications is Monday, 7th April 2023 at 16:30 noon. Please visit Human Resources Office for further enquiries.